Custom Workwear RFQ: Information Needed for an Accurate Quotation

An accurate workwear quotation starts with a request that makes the quantity and specification assumptions visible. State what must be priced, what may be proposed and what is still undecided. This lets suppliers identify differences in scope instead of returning prices for garments that only look similar.

In this guide

Build one line for each distinct style

Assign a style reference and describe the intended use. Attach a technical drawing, reference sample details or catalogue reference, then mark the changes required. For trousers, a pocket and reinforcement map is more useful than a sentence asking for a durable style. For jackets, identify lining, closures, cuffs and adjustments.

• Quantities by style, size and colour, with units clearly stated.
• Fabric composition and weight requests, or a request for reviewed options.
• Measurement sheet, fit reference and intended layering.
• Artwork files, finished logo dimensions and application positions.
• Labelling, individual packing and carton assortment instructions.

Separate firm requirements from alternatives

Compare responses on the same basis

Return missing information to the supplier before negotiating a final figure. Ask whether sampling, artwork preparation, testing, packing or freight have been included. Record the named delivery basis separately from the garment specification. Do not convert an indicative answer into a purchase commitment while key components remain unspecified.

Mistakes to avoid

• Requesting one total quantity without a size or colour split.
• Using photographs without identifying required construction details.
• Treating requested timing or minimum quantities as confirmed supplier terms.

Prepare the next decision

Send the completed RFQ with a revision number and an explicit list of open questions. Keep the supplier's returned assumptions with the quotation for later sample review.

For catalogue context, explore the Workwear & Safety Wear collection. Discuss your development requirements through the manufacturing and sampling process.